Petty Cash Expenses List
Managing petty cash expenses is a crucial aspect of effective financial control and accountability in organizations. Petty cash is used for small day-to-day expenses that do not warrant the use of formal payment methods.
To ensure proper tracking and documentation, it is essential to have a clear understanding of the types of expenses that can be covered by petty cash.
In this blog, we will provide a comprehensive list of common petty cash expenses.
- AIR FRESHENERS
- APP PURCHASES
- ARTWORK
- BALLOONS
- BASIC MAINTENANCE SUPPLIES
- BATTERIES
- BEVERAGES
- BINDER CLIPS
- BINDERS
- BINDING SERVICES
- BROCHURES
- BROOMS
- BUSINESS CARDS
- BUSINESS MEALS SMALL BUSINESS-RELATED MEALS WITH CLIENTS OR COLLEAGUES
- BUSINESS MEALS SMALL MEALS OR SNACKS DURING MEETINGS
- CABLES
- CAKES
- CALCULATORS
- CATERING SERVICES
- CHARITABLE DONATIONS DONATIONS TO LOCAL CHARITIES
- CLEANING SUPPLIES
- CLEANING SUPPLIES CLEANING AGENTS
- CLEANING SUPPLIES CLEANING PRODUCTS
- CLEANING SUPPLIES DETERGENT
- CLIENT ENTERTAINMENT SMALL CLIENT ENTERTAINMENT EXPENSES
- CLIPS
- COMPUTER ACCESSORIES
- COMPUTER CABLES
- CONTINGENCY EXPENSES
- COURIER AND DELIVERY COURIER CHARGES
- COURIER FEES
- DECORATIVE ITEMS
- DECORATIVE ITEMS FOR THE OFFICE
- DESKS
- DETERGENTS
- DONATIONS SMALL CASH DONATIONS TO CHARITABLE ORGANIZATIONS
- DONATIONS SMALL CHARITABLE DONATIONS OR CONTRIBUTIONS
- EDUCATIONAL MATERIALS
- EDUCATIONAL RESOURCES
- ELECTRICAL
- ELECTRICITY
- EMPLOYEE GIFTS GIFT CARDS
- EMPLOYEE INCENTIVES
- EMPLOYEE RECOGNITION SMALL GIFTS
- EMPLOYEE REIMBURSEMENTS SMALL EXPENSES REIMBURSED TO EMPLOYEES
- ENVELOPES
- EQUIPMENT REPAIRS
- EVENT SUPPLIES DECORATIONS
- EXTENSION CORDS
- FILE FOLDERS
- FIRE EXTINGUISHERS
- FLYERS
- FOLDERS
- GIFTS AND REWARDS SMALL GIFTS OR REWARDS FOR EMPLOYEES OR CLIENTS
- GIFTS AND REWARDS SMALL TOKENS OF APPRECIATION FOR EMPLOYEES OR CLIENTS
- GIFTS FOR OFFICE CELEBRATIONS OR BIRTHDAYS
- HIGHLIGHTERS
- INK CARTRIDGES
- INTERNET AND PHONE PHONE BILLS
- INTERNET SUBSCRIPTION FEES
- LAPTOP RENTAL
- MAINTENANCE LIGHTBULBS
- MAINTENANCE REPLACEMENT LIGHTBULBS
- MANUALS
- MARKETING COLLATERAL BROCHURES
- MARKETING MATERIALS BROCHURES
- MARKETING MATERIALS BUSINESS CARDS
- MARKETING MATERIALS FLYERS
- MEETING EXPENSES MEETING ROOM RENTALS
- MINOR REPAIRS
- MINOR REPAIRS SMALL REPAIRS TO OFFICE EQUIPMENT OR FURNITURE
- MISCELLANEOUS ANY OTHER SMALL EXPENSES THAT DON'T FIT IN OTHER CATEGORIES
- MISCELLANEOUS EXPENSES GIFT CARDS
- MISCELLANEOUS PETTY REPAIRS
- MISCELLANEOUS UNEXPECTED OR MISCELLANEOUS EXPENSES
- MISCELLANEOUS UNFORESEEN OR MISCELLANEOUS EXPENSES
- MOPS
- NOTEBOOKS
- NOTEPADS
- OFFICE ACCESSORIES
- OFFICE CELEBRATIONS DECORATIONS
- OFFICE DECOR ARTWORK
- OFFICE DECOR PLANTS
- OFFICE DECORATIONS PLANTS
- OFFICE EQUIPMENT BATTERIES
- OFFICE EQUIPMENT RENTAL PROJECTOR RENTAL
- OFFICE EQUIPMENT SMALL OFFICE EQUIPMENT PURCHASES OR REPAIRS
- OFFICE EQUIPMENT SMALL OFFICE EQUIPMENT REPAIRS OR MAINTENANCE
- OFFICE EQUIPMENT STATIONERY
- OFFICE EVENTS DECORATIONS
- OFFICE FURNITURE DESK ORGANIZERS
- OFFICE FURNITURE SMALL PURCHASES OF OFFICE CHAIRS
- OFFICE MAINTENANCE LIGHT BULBS
- OFFICE MAINTENANCE LIGHTBULBS
- OFFICE MAINTENANCE REPAIRS FOR PLUMBING
- OFFICE MAINTENANCE SERVICES
- OFFICE REFRESHMENTS COFFEE
- OFFICE REFRESHMENTS WATER
- OFFICE REPAIRS
- OFFICE SAFETY FIRST AID SUPPLIES
- OFFICE SUPPLIES PENS
- OFFICE SUPPLIES STICKY NOTES
- OFFICE TECHNOLOGY USB DRIVES
- OFFICE UTILITIES LIGHT BULBS
- OFFICE UTILITIES SMALL UTILITY BILLS
- ONLINE COURSES
- ONLINE MEMBERSHIPS
- OR OTHER OFFICE MAINTENANCE NEEDS
- OR SHELVES
- PACKAGING MATERIALS
- PAPER
- PAPER CLIPS
- PARKING FEES
- PARTY SUPPLIES
- PARTY SUPPLIES FOR OFFICE EVENTS
- PENCILS
- PETTY CASH REIMBURSEMENTS REIMBURSING EMPLOYEES FOR SMALL OUT-OF-POCKET EXPENSES
- PETTY REPAIRS FIXING SMALL EQUIPMENT OR FURNITURE ISSUES
- PHOTOCOPIES
- PHOTOCOPYING
- PICTURE FRAMES
- PLANTS
- POSTAGE AND MAILING POSTAGE STAMPS
- POSTAGE AND MAILING STAMPS
- POSTAGE AND SHIPPING POSTAGE STAMPS
- POSTAGE AND SHIPPING STAMPS
- PRINTING AND COPYING PHOTOCOPIES
- PRINTING AND COPYING PRINTING
- PRINTING AND COPYING PRINTING DOCUMENTS
- PRINTING AND COPYING PRINTING PAPER
- PRINTING AND COPYING PRINTOUTS
- PRINTING PRINTING AND PHOTOCOPYING SERVICES
- PRINTING SERVICES
- PRODUCTIVITY TOOLS
- PROMOTIONAL ITEMS
- PUBLIC TRANSPORTATION FARES
- PUBLIC TRANSPORTATION TICKETS
- RECOGNITION AWARDS
- REFRESHMENTS BOTTLED WATER
- REFRESHMENTS COFFEE
- REPAIR AND MAINTENANCE MINOR REPAIRS OR MAINTENANCE FOR OFFICE EQUIPMENT OR FURNITURE
- REPAIR AND MAINTENANCE SMALL REPAIRS FOR OFFICE EQUIPMENT OR FURNITURE
- REPAIR AND MAINTENANCE TOOLS
- SAFETY EQUIPMENT
- SHIPPING COSTS
- SHIPPING FEES
- SHIPPING LABELS
- SMALL DONATIONS
- SMALL EQUIPMENT REPAIRS
- SMALL REIMBURSEMENTS
- SMALL TOKENS OF APPRECIATION
- SNACKS
- SNACKS FOR EMPLOYEES
- SNACKS FOR EMPLOYEES AND VISITORS
- SNACKS FOR MEETINGS
- SNACKS FOR MEETINGS OR OFFICE EVENTS
- SNACKS FOR OFFICE MEETINGS
- SNACKS FOR THE OFFICE PANTRY
- SOFTWARE LICENSES ANTIVIRUS SOFTWARE
- SOFTWARE SUBSCRIPTIONS MONTHLY OR ANNUAL SOFTWARE SUBSCRIPTION FEES
- SOFTWARE SUBSCRIPTIONS MONTHLY OR ANNUAL SUBSCRIPTIONS FOR SOFTWARE TOOLS
- SOFTWARE SUBSCRIPTIONS MONTHLY SOFTWARE SUBSCRIPTION FEES
- SOFTWARE SUBSCRIPTIONS ONLINE SOFTWARE SUBSCRIPTIONS
- SOFTWARE SUBSCRIPTIONS ONLINE SUBSCRIPTIONS
- STAPLERS
- STAPLES
- STATIONERY LETTERHEAD
- STATIONERY PENS
- STATIONERY STICKY NOTES
- SUBSCRIPTIONS MAGAZINE OR NEWSPAPER SUBSCRIPTIONS
- SUBSCRIPTIONS MAGAZINE SUBSCRIPTIONS
- TAPE
- TAXI FARES
- TEA
- TOLLS
- TRAINING DVDS
- TRAINING MANUALS
- TRAINING MATERIALS BOOKS
- TRAINING MATERIALS TRAINING MANUALS
- TRAINING MATERIALS WORKBOOKS
- TRAINING RESOURCES
- TRASH BAGS
- TRAVEL EXPENSES LOCAL TRANSPORTATION COSTS
- TRAVEL EXPENSES PARKING FEES
- TRAVEL EXPENSES TAXI FARES
- TRAVEL EXPENSES TOLLS
- WATER
- WIPES
- WORKBOOKS
Please note that this is a general list and the specific expenses may vary depending on the nature and needs of your organization.
It's important to customize the list based on your organization's requirements and include any unique expenses that may arise.
By maintaining a comprehensive list of petty cash expenses, you can ensure that all relevant expenses are properly accounted for and managed within the petty cash system.
Remember, this is just a sample list, and you can customize it based on your organization's specific needs and expenses.
Petty cash expenses can vary greatly depending on the industry, size, and activities of your business.
It's important to regularly review and update the list to ensure it remains relevant and comprehensive for effective petty cash management.
Conclusion
Effectively managing petty cash expenses is essential for maintaining financial control and transparency in organizations. By maintaining a comprehensive list of allowable expenses, adhering to best practices, and implementing proper documentation procedures, organizations can ensure accurate tracking and control over petty cash expenditures. By doing so, they can maintain financial accountability, reduce errors, and optimize the use of petty cash funds.
Remember, maintaining a clear and up-to-date record of petty cash expenses is crucial for accurate financial reporting and facilitating future audits. By implementing sound petty cash management practices, organizations can foster transparency, accountability, and efficiency in handling petty cash expenses.
